The goal of this project is to modernize the accommodation request process with a fully ADA-compliant interface that allows students to seamlessly submit requests, connect with note-takers/transcribers, and has assistive devices for checked out electronically. Simplicity Accommodate will eliminate SDS’s manual processes with the ability to approve accommodation requests online, ensuring fast and cohesive communication between colleagues, offices, academic departments, and note-takers/ transcribers. Accommodate is an all-in-one platform that tracks student accommodation submission, and will enables GCU to easily track accessibility resources like test room availability and device inventory.
| Project | Sponsor | Oversight Level | Overall Risk & Project Health | Budget Rating | Schedule Rating | Scope Rating | Resource Rating | Issues Rating | Actual Cost | Budget |
|---|---|---|---|---|---|---|---|---|---|---|
| SDS- Simplicity | Beth Jameson | SDS | 13 | 4 | 3 | 2 | 3 | 2 | N/A | N/A |
Status
The SDS Simplicity Project is currently at a status of green (at-risk). Discussions with the vendor are ongoing. Current discussions involve other campus members interested in other Simplicity modules.
Risk Mitigation Activities
1. Discussing SDS-use case options with the vendor.
2. Finding synchronicities on campus for further modules from vendor
High Level Timeline:
• Groundwork Phase – Dec ’22 – March ’23 – ONGOING
• Discovery Phase – March ’23
• Purchase Phase – April – June ’23
• Adoption Phase – June – July ’23
• Testing Phase – July ’23
• Training & Go-Live Phase – August ’23
• Post-Live & Stabilization Phase – August – Dec ’23
NOTE: Budget does not yet reflect impact of schedule.
| Current Risk Rating | Descriptions and Scores |
|---|---|
| Budget, Schedule, Scope | The scales below are used to rate current performance on Budget, Schedule, and Scope 1 = Performing better than project plan; ahead by 5% or more (Schedule and Scope only) 2 = Performance is on plan 3 = Behind plan, but within 5% of original targets. For Budget, over or under spending within 5% of plan 4 = Behind plan between 6% to 10%. For Budget, over or under spending by 6-10%, and likely to use/using contingency 5 = Greater than 10% behind plan. For Budget, over or under spending by > 10%, and more than half of contingency is projected to be used |
| Resources | People with the necessary expertise are.... 1 = In place, or high likelihood of being available as specified in the Resourcing Plan 2 = There are some minor gaps in resourcing, but can be overcome with minor alternations of Resourcing Plan, with no significant impact on schedule, budget or deliverables. 3 = Somewhat in place, or struggling to perform, with moderate risk to schedule, budget or deliverables. 4 = There are gaps in resourcing, with moderately high risk to schedule, budget or deliverables. Mitigation plans in place, or will be soon. 5 = Not in place, or low likelihood of being available per the Resource Plan. Significant impact on schedule, budget or deliverables, without mitigation plans in place. |
| Issues, Risks & Project Dependencies | The scale below is used to rate current impact of Issues and other factors relevant to the project 1 = No risks or issues identified at this time 2 = Some identified but minor, no impacts anticipated 3 = Some that could impact the project are being managed, with minimal impact anticipated 4 = Significant risks/issues/other factors identified but not yet managed 5 = Risks/issues being managed but will have significant impact (greater than 10%) on project budget, schedule and/or scope |