Submitting a Proposal
Introduction to Project Proposal & Prioritization Procedures
The goal of this new project proposal process is to allocate the necessary time and effort of the GCU & GCE IT teams in a fair, consistent and transparent manner, in accordance with the strategic priorities of the University, making sure that both academic and administrative projects receive an appropriate share of the IT team’s hours.
The Project Scoring application is under development
Please note that this is a new process, and some features are still in development.
Background
GCU IT receives more requests for projects than can be accommodated. Furthermore, the projects that are requested often present competing priorities: while projects that support instruction may have long-termimportance to the academic mission of the College, they might compete with business urgency and impact projects that support administrative processes at the University or department level.
The project approval IT Steering Committees (ITSC) uses a proposal process to prioritize requests, applying specialized rubrics to weightacademic and administrative project requests, so that both types of projects receive the desired proportion of the IT team’s resources.
The information available to you here is to help inform you how to successfully complete and receive approval to your project proposal. Please view this information as advocacy rather than a new obstacle.
__________________________________________________
How to Submit a Proposal
First step for a project request
If you intend to write and submit a project request, we recommend that your first step should be to contact Garron Hale, Campus Applications Manager:
[email protected]
We can talk about your project idea, refer you to previous successful proposals online, and help you plan the best way to write your proposal.Campus Technology wants to be your advocate and help you to get your project approved.
Using the request process
The project request forms offer several branches depending on the type of project request being submitted. Users first select from the following choices:
- Maintenance request: A request for small changes or edits to an existing web site or web application, or to report a problem. Note: Maintenance requests do not require steering committee review and scoring.
- Small Project request: a request for a project that might require a few hours of development work. Small project requests require a time frame, criticality ranking, and a brief description. After you submit your Small Project request, someone from the team will get back to you to talk about your needs. Note: Small Project requests do not require steering committee review and scoring.
- Project request: a proposal for a project that will require a more involved planning process and likely many hours (+20) of development work. Project Proposals are reviewed, scored and prioritized by the IT Steering Committee (ITSC) before being inserted into the development work plan. (Before filling out and submitting the form, please be sure to read the information found on this page.)