Priority #1 – Tracking, functionality and reporting of practicum/field experience completion
There is currently no mechanism in place to alert students, counselors, faculty, or the college when candidates are missing field experience hours.
The lack of systems and intuitive reporting allows for candidates to move through the program without any flags to incomplete work that sometimes result in candidates reaching and entering student teaching without completed hours.
This may result in candidates experiencing an unsuccessful attempt in student teaching or challenges in obtaining certification. In turn, this causes escalated situations, appeals, and time spent on deescalating and/or researching solutions.
The absence of the technology and reporting capabilities to support this area impacts nearly all COE students, in addition to a great number of counselors and COE faculty/staff.
New practicum/field experience blocking in new programs will require better and more intentional oversight and reporting for all stakeholders.
Priority #2 -Transition from paper to e-documents
The current use of paper forms for documentation for the collection of information and signatures from candidates and other stakeholders is an inefficient process as it impacts the time spent collecting the documents in paper form as well as the tracking of the documentation in the university’s systems.
The use of paper forms is an outdated process that is no longer commonly utilized professionally.
The inefficiencies in the use of paper documents impacts nearly all COE students, counselors COE faculty/staff, cooperating teachers/administrators, site supervisors.
| Project | Sponsor | Oversight Level | Overall Risk & Project Health | Budget Rating | Schedule Rating | Scope Rating | Resource Rating | Issues Rating | Actual Cost | Budget |
|---|---|---|---|---|---|---|---|---|---|---|
| COE Tech Priorities Project | Julianne Brett | COE | 22 | 2 | 5 | 2 | 5 | 5 | N/A | N/A |
Status
The COE Tech Priorities Project is currently at a status of yellow (at-risk).
Discussions with GCE development are ongoing.
Risk Mitigation Activities
1. Continued discussions with GCE
2. Maintain current Adobe e-documents paradigm
High Level Timeline:
• Groundwork Phase – February’23 – March ’23 – Completed
• Discovery Phase – March ’22 – ONGOING
• Development Phase – April ’23
• Testing Phase – May ’23
• Training & Go-Live Phase – May-June ’23
• Post-Live & Stabilization Phase – July-August ’23
NOTE: Budget does not yet reflect impact of schedule.
| Current Risk Rating | Descriptions and Scores |
|---|---|
| Budget, Schedule, Scope | The scales below are used to rate current performance on Budget, Schedule, and Scope 1 = Performing better than project plan; ahead by 5% or more (Schedule and Scope only) 2 = Performance is on plan 3 = Behind plan, but within 5% of original targets. For Budget, over or under spending within 5% of plan 4 = Behind plan between 6% to 10%. For Budget, over or under spending by 6-10%, and likely to use/using contingency 5 = Greater than 10% behind plan. For Budget, over or under spending by > 10%, and more than half of contingency is projected to be used |
| Resources | People with the necessary expertise are.... 1 = In place, or high likelihood of being available as specified in the Resourcing Plan 2 = There are some minor gaps in resourcing, but can be overcome with minor alternations of Resourcing Plan, with no significant impact on schedule, budget or deliverables. 3 = Somewhat in place, or struggling to perform, with moderate risk to schedule, budget or deliverables. 4 = There are gaps in resourcing, with moderately high risk to schedule, budget or deliverables. Mitigation plans in place, or will be soon. 5 = Not in place, or low likelihood of being available per the Resource Plan. Significant impact on schedule, budget or deliverables, without mitigation plans in place. |
| Issues, Risks & Project Dependencies | The scale below is used to rate current impact of Issues and other factors relevant to the project 1 = No risks or issues identified at this time 2 = Some identified but minor, no impacts anticipated 3 = Some that could impact the project are being managed, with minimal impact anticipated 4 = Significant risks/issues/other factors identified but not yet managed 5 = Risks/issues being managed but will have significant impact (greater than 10%) on project budget, schedule and/or scope |